Employee Verification

What is Employee Verification and Why is It Important?

What is Employee Verification and why is It Important?

False employment information is typically provided by job searchers, which hurts businesses in numerous ways. Workers are essential resources who have the power to build or destroy a company. Therefore, before hiring new staff, employment screening solutions is an essential step that must be taken. Above all, it is the most efficient method for starting with and maintaining a strong staff. This essay examines the reasons why job verification is so important.  

Employment Verification: What Is It?

The process of employment verification verifies a candidate’s employment history or current position. It allows us to confirm if the applicant has the necessary experience to function effectively in the post under consideration.  Additionally, it assists in exposing fabricated job titles, gaps in career history, and misleading or inflated claims. The company interviewing the applicant contacts the candidate’s previous employers to verify their employment. It verifies the type of work, job title, length of employment, motives for leaving, and other details.

  Other checks, such as identity, criminal history, origins, and educational records checks, are frequently included in employment verification.  These thorough examinations aid in obtaining a comprehensive evaluation of a person’s skills and suitability for the company. The main goal of background investigations is to prevent employment fraud. The type of the job will determine how many years of employment history need to be confirmed. For entry-level positions, for instance, confirming the preceding three years of work can be sufficient. Verification of an extended employment history would be necessary for higher-level positions. The duties involved in the position also affect how long of experience is validated. For instance, confirming employment history, as doctors and nurses are required to be licenced.

Why Is Employment Verification Important?

Employers verify applicants’ employment to protect themselves from potential problems. The following are some reasons why employment verification is crucial:

Validation of Credibility. After being hired, a person gains an understanding of insider knowledge about the company’s resources, financial data, and operating procedures. Somebody who finds out to be unreliable could abuse this privilege. When someone betrays confidence by stealing or disclosing private information, the company suffers immediate repercussions. In addition to the immediate repercussions, the company experiences long-term negative effects on its image, brand, and work ethic.

Wrong Hires. Even with the greatest internal hiring procedures, errors can still occur. No employer is going to prevent making poor hiring decisions. Pre-employment verification increases the effectiveness of the hiring process and helps to avoid or minimise hiring errors.

Employee Attrition. Employment screening & verification reduce employee turnover that results from firing workers for fraud, theft, or other offences. Verification aids in determining whether the organisation and potential hires share the same principles. Increased congruence between values improves retention. 

Relationships with Customers. A bad hire could have a bad effect on customer relations by interacting poorly with clients. Profits and business performance are eventually harmed by bad customer interactions.  

How Do They Perform Employment Verification?

The following procedures are involved in verifying an applicant’s employment:

  • Provide written notice of the background check to the candidate. Along with the employment application, there comes this notification. 
  • Acquire the candidate’s written consent before confirming their employment. 
  • The organization’s hiring standards must make it clear if employment verification is a requirement of the hiring procedure. 
  • The candidates must be made aware of the background investigations that are being done on them.  
  • Checking references is another reliable way to confirm employment. Reference checks entail having conversations with the candidate’s previous manager(s) or coworkers.
  • These discussions aid in determining the candidate’s professional skills, areas of shortcomings and strengths, and work mindset, all of which improve the evaluation of the candidate’s match with the company. 
  • Formal documentation of one’s job status can be obtained by an appointment letter or a letter of release from a previous employer. These letters contain information on the candidate’s previous employer (name, address, phone number, etc.), job title, duration of work, and duties.
  • Salary slips & pay stubs are also frequently accepted as evidence of employment throughout employment verification. This aids in determining the candidate’s pay as well.

Final Words

Verifying employment may be a difficult and drawn-out procedure. But since it verifies that the applicant you are considering has the work experience that they claimed on their résumé, it is an essential step in the pre-employment screening procedure.