August 9, 2024

Understanding Notary Fees and Charges

When you need to have a document notarized, it’s important to understand the fees and charges that may apply. Notary fees can vary based on several factors, including the type of service provided, the location, and additional services you may require. This article aims to clarify the different aspects of notary fees and charges, helping you make informed decisions and avoid unexpected costs.

What Are Notary Fees?

Notary fees are the charges imposed by a notary public for their services. These fees are typically regulated by the state, meaning there is often a maximum amount that a notary can charge for specific services. The fees compensate the notary for their time, expertise, and the responsibility they assume in verifying identities, witnessing signatures, and ensuring the legal authenticity of documents.

Factors That Influence Notary Fees

Several factors can influence how much you’ll pay for notary services:

  1. State Regulations:
    • State Maximums: Each state sets a maximum fee that notaries can charge for their services. For example, in some states, the maximum fee for a notarization might be $10 per signature, while in others, it could be higher.
    • Fee Structure: Some states may allow notaries to charge per signature, per document, or per notarial act, while others may have a flat rate.
  2. Type of Notarial Act:
    • Acknowledgment: Fees for acknowledging a signature are generally straightforward and within the state’s maximum limits.
    • Jurats: Administering an oath or affirmation for a jurat may have different fees, often similar to acknowledgments.
    • Copy Certifications: Notaries may charge separately for certifying copies of documents, and these fees are typically comparable to other notarial acts. Loan Signings: Notary Signing Agents, who specialize in handling mortgage closings, may charge significantly more due to the complexity and time required for these transactions.
  3. Location and Travel:
    • In-Office vs. Mobile Notary: Visiting a notary in their office is generally the most cost-effective option. However, if you need a notary to come to your location, mobile notaries may charge additional fees for travel, which are often based on distance or a flat travel fee.
    • Urgency or After-Hours Services: Some notaries may charge higher fees for urgent, after-hours, or weekend services, particularly if they are required to travel.
  4. Additional Services:
    • Witness Fees: In some cases, additional witnesses are required for notarization, especially for certain legal documents. Notaries may charge an additional fee if they provide these witnesses.
    • Document Preparation: While notaries cannot provide legal advice, some may offer services to help prepare or review documents, often for an additional charge.

Typical Notary Fees by Service

While fees vary by state and circumstance, here’s a general overview of common notarial fees:

  1. Acknowledgments: $5 to $15 per signature.
  2. Jurats (Oaths and Affirmations): $5 to $15 per oath or affirmation.
  3. Copy Certifications: $5 to $25 per certified copy.
  4. Loan Signings (Notary Signing Agent Fees): $75 to $200 per loan package, depending on complexity.
  5. Mobile Notary Services: Additional $25 to $50 for travel, plus standard notarization fees.

How to Determine and Confirm Notary Fees

To ensure you understand and agree with the notary fees:

  1. Research State Regulations: Start by checking your state’s maximum allowable fees for notarial acts. This information is often available on the state’s official website or through a notary public association.
  2. Ask for a Fee Schedule: When contacting a notary, request a fee schedule upfront. This should outline the costs for each service, including any additional charges for travel, after-hours work, or extra witnesses.
  3. Get a Quote: For more complex services, such as loan signings, ask for a detailed quote that includes all potential fees. This can help you avoid surprises and budget accordingly.
  4. Compare Fees: If you have the option, compare fees from different notaries. Some notaries may charge less than the state maximum or offer discounts for multiple notarizations.

Avoiding Overcharging and Scams

While most notaries adhere to state-regulated fees, it’s essential to be aware of potential overcharging:

  • Check State Guidelines: If you believe you’ve been overcharged, refer back to your state’s guidelines to confirm the allowable fees.
  • Report Overcharging: If a notary charges more than the state-permitted maximum, report them to the appropriate state agency, such as the Secretary of State’s office.
  • Beware of Scams: Be cautious of notaries who charge exorbitant fees for simple services or who offer legal advice (unless they are licensed attorneys). Notaries should only perform the acts they are legally authorized to carry out.

Conclusion

Understanding notary fees and charges is essential for anyone needing notarization services. By being aware of the factors that influence these fees and knowing what to expect, you can ensure that you receive fair and lawful service. Always check your state’s regulations, request a fee schedule, and compare rates when possible to avoid overpaying. With this knowledge, you can navigate the notarization process confidently and cost-effectively.